Consumable and Returnable Items

Enquiries Contact to
Before Purchasing

Mr H Y Man / ECE Storekeeper,

Room 3127 (Lift 19/22)

Tel: 2358 8518/ Email: eehym@ust.hk

Placing Purchase Order, if deemed necessary
Technical Officer of your FYP supervisor's lab
Computer Support Team

Mr Nelvin Law

Room 2518 (Lift 25/26)

Tel: 2358 7069/ Email: eevnl@ust.hk

or

Mr John Law

Room 2518 (Lift 25/26)

Tel 2358 6003/ Email: eejohn@ust.hk

Reimbursement / Budget Tracking

Ms Rita Wong/ECE

Room 2457 (Lift 25/26)

Tel: 2358 8511/ Email: eerita@ust.hk

Senior Project Lab / PC Lab / Locker

Mr Peter Nam

Tel: 2358 8518/ Email: eekwnam@ust.hk

or

Mr Joseph Cheng

Tel: 2358 7086/ Email: cscheng@ust.hk

The Department keeps stocks of some consumable and returnable items in our Storeroom, Room 3127. All students are recommended to check with Mr H Y Man, our Storekeeper, before purchase of any items. List of returnable items kept in the Department can be found in list of components kept in the storeroom.

  • Each final year project group will be allocated a budget for consumable and returnable items. Students are not allowed to use returnable budget for purchase of consumable items and vice versa. For projects that use NFF, MCPF or other central facilities, an additional budget will be automatically allocated. To check your budget, please contact Ms Rita Wong at tel. 2358 8511 (eerita@ust.hk).
  • A new FYP/T Support Grant Scheme is launched for projects that have great potential to deliver a demo and/or participate in external competitions. These projects may require additional budget which exceeds the amount allocated for FYP/T projects. Students should discuss and get an email consent from your supervisor before submitting the application form online. The requested budget amount for each project cannot exceed HK$20,000 and each FYP/T supervisor will have maximum 2 projects funded under this scheme. Quotation will be required if the cost of requested item is over HK$5,000. Applications will be carefully reviewed and considered by a panel of judges. Please click here for application by 15 Sep 2022.
  • Students are NOT allowed to purchase the general tools (such as screwdriver, cutter, pliers, etc.) or stationery (such as folder, CD, poster board, foam board, etc.) from FYP budget. Such items should be provided by the student themselves.
  • All purchases of mobile phone must be arranged via the PURO through the e-Procurement system. After the intended use, e.g. the departure of staff or completion of the research project, the mobile phone should be returned to the PURO who will keep the stock for future use by other departments / offices if necessary. Purchase of new mobile phone will not be required if the existing stock kept by the PURO can already fulfil the requirements.
  • Students who wish to purchase computer or computer-related parts for their Final Year Project are advised to check with our Computer Support Team. Please contact Mr Nelvin Law at ext 7069 (email: eevnl@ust.hk) or Mr John Law at ext 6003 (email: eejohn@ust.hk) for advice.
  • Students may contact the Technical Officer (TO) of your supervisor’s laboratory, if deemed necessary, for placing the purchase order.
  • To avoid last minute rush, all students are reminded to claim their reimbursement as soon as possible.
  • All students are advised to bring the completed forms together with the original receipts to Mr H Y Man in Room 3127 for screening and then to Ms Rita Wong of ECE Administration Office (Room 2457) for processing within one month from the date of invoice. Late claims will NOT be entertained.
  • Students need to submit their expense reimbursement claim online via “Expense Claim for Student e-form”. Please indicate your group number in the e-form. Submit the e-form to “Specific Endorser” – Ms. Rita Wong (eerita). Please read the User Guide carefully before submitting the e-form. 
  • Upon completion of the final year projects
    • all returnable items together with the original packing material, which must be re-usable and in working condition, have to be returned to our Storekeeper in Room 3127.
    • all equipment or items loaned from the Department have to be returned to the Storekeeper or Technician-in-charge.
  • Students are responsible for any loss or damage of the returnable items and any equipment or items loaned from the Department.

DEADLINES to be observed:

Deadline Complete FYP in Spring
Reimbursement of returnable and consumable items

TBC

Parts/items taken from the Storekeeper

TBC

Return of FYP returnable items

TBC

Return of equipment/items loaned from Storekeeper & Technician-in-charge

TBC

Reimbursement of Returnable and Consumable Items

  • Please ensure you bring the completed forms ( A or B ) together with the original receipts to Mr H Y Man in Room 3127 for screening and then to Ms Rita Wong in Room 2457 for processing on or before the deadline. Late claims will NOT be entertained.
  • Please be reminded that each final year project group will be allocated a budget for consumable and returnable items. All students will NOT be allowed to use returnable budget for purchase of consumable items and vice versa. Students should be responsible for any extra items purchased beyond the budget limit. To check your budget, please contact Ms Rita Wong at tel. 2358 8511 (eerita@ust.hk).

Parts/ Items taken from our Storekeeper (subject to specially-requested extension)

  • If you need any parts/items from our Storekeeper, please contact him before the deadline. However, if you need special extension, please send an email request to Ms Priscilla Chan(email: eepchanyp@ust.hk).

FYP Returnable Items (subject to specially-requested extension)

  • All FYP returnable items together with the original packing material, which must be re-usable and in working condition, have to be returned to our Storekeeper in Room 3127 on or before the deadline.
  • If the items are to be returned to the Supervisor directly, please first get a form from the Storekeeper and have the Supervisor endorsed the form and return it to the storekeeper. This signed form will be kept by the Storekeeper to keep track of all returnable items kept by the Supervisors.
  • Not being able to locate the Supervisor for signature is not an excuse. Please DO NOT WAIT for the last minute to return the items to the Department.

Equipment / Items loaned from Storekeeper & Technician-in-charge

  • All equipment/items loaned from the Storekeeper or Technician-in-charge must be returned to the person concerned on or before the deadline.
IMPORTANT NOTES TO STUDENTS

Please note that the graduates will not be allowed to collect their degree diplomas from ARO if they have any outstanding dues with the Department. Thus, please take note of the above deadlines and return every item to the Department promptly.